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Optimising onboarding with MYOB Workforce Management

Onboarding with MYOB Advanced Workforce Management

What do your employees experience the first time they become a part of your team? 

Many businesses miss the opportunity to better connect with their new hires because they become too focused on ticking off requirements or overloading them with company information.  

An article by SHRM cited the words of Amy Hirsh Robinson, a principal of the consulting firm The Interchange Group in Los Angeles, Onboarding is a magic moment when new employees decide to stay engaged or become disengaged.”  

“It offers an imprinting window when you can make an impression that stays with new employees for the duration of their careers,” she continued.  

A whitepaper by MYOB recently shared some helpful tips to make sure that managers can provide employees with an efficient, effective and engaging onboarding process. Below are the three key points from the whitepaper:   

Think experience, not tick boxes 

While there are many administrative tasks to accomplish when welcoming a new hire, it’s important to think of it as a whole experience and not just one to-do after another. 

Before the employee’s first day, hires and managers can submit and collect requirements digitally for a quicker and more convenient exchange. 

Other important steps would be setting up all the needs of the employee – their payroll, their workstation, the meetings that need to be scheduled, and more. Providing information packs will make sure that when they do start, they hit the ground running.  

By doing all the pre-work, employers can focus on providing new hires with a warm welcome and helping them acclimatise to their new environment.  

Remember that the process is not over just because the first day is done. Regularly checking in with employees during the first weeks and months, as well as preparing a development plan as they continue to work for the team is crucial to maintaining engagement and boosting the morale of your employees.  

Onboarding is a team effort 

Oftentimes, team leaders and managers are the key people involved when dealing with new hires. However, a new teammate affects the entire workgroup.  

Getting the whole team on board will not only provide a bigger welcome to the employee, but also give them a better idea of the roles of all members, the workflows, and the group dynamics. Part of this work team is the stakeholders that the employee will be working with.  

Streamline the onboarding process  

Now, it’s time to go into the nitty-gritty of the process. By zooming in on the process and identifying ways to minimise the time and effort it takes to do administrative tasks, employers can focus on the bigger picture – the employee’s overall onboarding experience.  

Workforce management software can help with streamlining, automating, and digitising the process by ensuring that all communications and document management can be done on one cloud platform.  

MYOB, one of Australia’s leading ERP system developers, aims to address these needs with their own solution – MYOB Workforce management.   

MYOB Advanced Workforce Management  

MYOB Workforce Management is a multifunctional solution that includes features for timekeeping, rostering, and onboarding. In this blog post, we’re going to focus on the software’s onboarding specs: 

 

Online Onboarding Checklist 

  • A complete digital checklist housed within the system that managers can send to new hires 
  • Highly configurable to include all the specific company requirements, eliminating the need for multiple exchanges 

Built-in Document Management System 

  • Employees can upload ID and other documents within the system 
  • Documents uploaded are tagged to the employee for easy access and referenced 
  • Information (such as expiry dates of professional licenses) within the software can be monitored and used for reporting  

Bank and Tax Information Documentation 

  • Validates Tax number and BSB number for new hire’s payroll bank account 
  • Allows employee to nominate superannuation fund  

“Overall, the onboarding feature of MYOB Workforce Management allows you to collect all information you require from your new hire with minimal administrative effort. Whilst at the same time, providing them with a simple step-by-step process to follow. “ 

AlphaBiz Solutions can help you maximize MYOB Advanced People and MYOB Workforce Management to provide a streamlined working experience for your team. Contact us for your queries or book a demo for a full walk-through of the product.  

 

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