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HR officer checking the MYOB Advanced WFM dashboard featured image choosing the right HRIS system

Choosing the Right HRIS Systems for Enhanced Employee Management

In today’s fast-paced business environment, HRIS systems are more than just an operational backbone; they are a catalyst for employee satisfaction and engagement. Businesses reported a 23% increase in employee satisfaction and engagement after implementing HRIS systems.  

This means the importance of an efficient human resource management system cannot be overstated. Many companies are still struggling with outdated HR processes that are not only inefficient but also fail to meet the modern demands of workforce management. 

If your HR team is overwhelmed by manual tasks and disconnected systems, it’s time to consider transitioning to a more integrated, cloud-based workforce management solution like MYOB Advanced WFM. This move can revolutionize how you manage your workforce, offering unparalleled efficiency and strategic insight. 

What are HRIS Systems? 

A Human Resources Information System (HRIS) stands as a crucial tool in the arsenal of modern HR management, designed to automate procedures while collecting, storing, and maintaining employee data. The centralisation of HR functions through an HRIS moves organizations away from outdated paper-based processes and manual operations.  

This ensures not only meticulous record-keeping and reporting but also promotes a fluid line of communication between HR personnel and employees. This shift towards digital HR management is evidenced by the fact that 36% of companies now rely on ERP (HRIS) applications to oversee essential human resources functions, including payroll and employee data, underscoring the critical role these systems play in enhancing HR efficiency. 

Signs That You Need a New HRIS 

Identifying the right moment to upgrade your HRIS can significantly impact your organization’s efficiency and employee satisfaction. Here are key signs indicating that it’s time for a new system: 

  1. Overwhelmed by Paperwork: Your HR team spends more time managing papers than engaging with employees. This is a clear sign of outdated processes. 
  2. Inefficient Onboarding: New hires face a barrage of paperwork and administrative tasks, making their first experience less than welcoming. 
  3. Frequent Human Errors: Payroll mistakes, leave records, or personal details are common, reflecting the limitations of manual data entry. 
  4. High Employee Turnover: Difficulty in managing employee concerns and dissatisfaction can lead to increased turnover rates. This signals the need for a more responsive HR system. 
  5. HR Staff Burnout: An overwhelmed HR team struggling to keep up with demands indicates that your current system is inadequate. 
  6. Manual Report Generation: Spending excessive time on reports due to lack of automation or integration capabilities highlights inefficiency. 
  7. Difficult Access to Information: When finding and retrieving employee information is time-consuming and complicated, it’s time to consider an upgrade. 
  8. Compliance Challenges: Struggling to stay updated with laws and regulations can pose legal risks, pointing towards the need for a system with automated compliance updates. 

Reasons to Invest in New HRIS Systems

Investing in a new HRIS system is not merely a technology upgrade; it’s a strategic move towards operational excellence. Benefits include: 

  1. Securing Confidential Data: Centralise and protect employee information in one secure platform. 
  2. Boosting Efficiency and Productivity: Automate tasks to free up time for strategic initiatives. 
  3. Enabling Strategic Decision-Making: Utilise comprehensive data for smarter, faster business decisions. 
  4. Eliminating Paper Records: Move towards digital record-keeping for efficiency and sustainability. 
  5. Enhancing Employee Experience: Empower employees with self-service options for a better workplace engagement. 
  6. Saving Money: Reduce costs associated with manual processes and paper-based systems. 
  7. Complying with Regulations: Ensure your business meets legal requirements with automated updates and calculations. 

With the adoption of cloud-based HR software resulting in a 22% increase in employee engagement, the benefits are clear. Moreover, by 2025, 80% of employees are expected to access ERP systems through mobile devices. This highlights the importance of mobile accessibility for improved productivity and seamless remote work capabilities. 

Considerations When Choosing Automated HRIS Systems

When transitioning to automated HR software, key considerations should include: 

  1. Accessibility: Opt for cloud-based systems accessible from any device. 
  2. Cost: Consider cloud solutions for their lower upfront costs and inclusive updates. 
  3. Employee Self-Service (ESS) Capabilities: Choose software that allows employees to manage their HR needs independently. 
  4. Flexibility and Scalability: Ensure the system can grow with your business. 
  5. Integration and Compatibility: The software should seamlessly integrate with your existing tools. 
  6. Security: Prioritize features like encrypted data storage and user access controls. 
  7. Support and Training: Look for comprehensive customer service and training resources. 

Features of MYOB Advanced WFM

MYOB Advanced Workforce Management (WFM) brings a suite of powerful features designed to simplify and enhance HR management processes. Here’s a closer look at what it offers: 

  • Employee Onboarding: Streamline the introduction of new staff through mobile devices, eliminating the need for paperwork and speeding up the onboarding process. 
  • Smart Roster: Utilize the smart roster feature to automatically assign shifts based on employees’ skills and availability, optimizing staff allocation and management. 
  • Multi-Location: Schedule employees across various locations with a system that recognizes each employee’s rostering details, ensuring flexibility and efficiency in managing shifts. 
  • Mobile App: Instantly notify employees of roster changes or publications via their mobile app, keeping everyone informed in real-time and improving staff management.
  • Manage Exceptions in Timesheets: Automate timesheet approvals for entries without exceptions, allowing managers to focus only on discrepancies, thereby enhancing the efficiency of staff management. 
  • Clocking In/Out: Monitor time and attendance effortlessly with a clock in/out system, ensuring accurate tracking of employee activity.
  • Shift Swapping: Empower employees with the flexibility to swap shifts amongst themselves, ensuring shifts are covered and reducing administrative workload.
  • View Leave Balances: Both employees and managers can check leave balances, improving planning and resource management.
  • ESS Leave Requests: Employees can request leave digitally, avoiding lost paperwork and simplifying leave management for payroll departments.
  • Manager Approvals: Streamline leave approvals with alerts for managers on their homepage, offering control and visibility over staff leave management.
  • Blackout Periods: Set periods when leave is restricted, like busy seasons, to ensure staff availability aligns with business needs. 
  • Unavailability: Allow part-time or casual staff to mark periods they’re unavailable to work, such as student class times, enhancing scheduling accuracy. 
  • Leave Shown in Roster: Make booked leave visible in the roster to prevent scheduling conflicts, promoting smoother staff management. 
  • Leave to Payroll: Automate leave payments through payroll integration, reducing manual entry and increasing accuracy in staff management.
  • ESS Via Mobile or Web App: Enable employees to manage their details and requests through mobile or web apps, reducing the administrative burden on managers and payroll staff, and improving overall efficiency and management capability.

Conclusion

Transitioning to a cloud-based HRIS like MYOB Advanced WFM is not just an investment in technology—it’s an investment in your company’s future. With its comprehensive benefits, including improved efficiency and strategic decision-making support. The system also enhances employee experience. MYOB Advanced WFM positions your business for success in today’s competitive landscape.  

Now is the time to replace your outdated HR system with a solution that meets the evolving needs of your workforce and your business. Embrace the change and reap the rewards of a modern, efficient, and compliant HR management system. 

Elevate Your HR Management with AlphaBiz Solutions  

Ready to elevate your HR management to the next level? At AlphaBiz Solutions, our MYOB Advanced ERP consultants possess the expertise and experience to guide your business through every step of implementation and adoption. 

We understand the nuances of workforce management and are committed to tailoring solutions that fit your unique needs. Book a consultation with us today and discover how we can support you in harnessing the full potential of MYOB Advanced WFM for your business. 

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